Owner Draws & Owner Statements

Two questions come up every month for every owner you manage: how much can the owner take out, and what do we send them? When you run REDA Financials, REDA answers both — and it does the arithmetic for you. An owner equity draw works out exactly what a landlord can withdraw, splits it between co-owners by their shares, and books the payout. Owner statements total each portfolio's income, expenses and balance for the month, render a branded PDF, and email it to the owner on a schedule. This guide is for owner-services and PM-finance staff, and it assumes no accounting background — every term is defined as we go. By the end you'll be able to run a draw, follow both calculations number by number, set up the escrow reserve and the statement send day, and know where every audit stamp lives.

How draws and statements fit together

Both flows read the same underlying ledger, from two directions. Rent collected from tenants flows in; management fees and property expenses flow out; what remains belongs to the owner. The draw is the action — it reads that remaining balance and books the payout to the owner. The statement is the account of it — the same income, expenses and balance, written up for the owner to read. One moves money; the other explains it. Because they share a source, a statement and a draw for the same owner should tell a consistent story.

That's why the order of your monthly work matters. Rents should be recorded and management fees calculated before you run a draw, so the balance the draw sees is complete; and a statement is most useful once the month's activity has settled. REDA doesn't force an order on you, but running either against a half-finished month produces numbers you'll have to explain later. Neither flow touches the property manager's own books — a draw is the owner paying themselves out of the owner's books, and a statement just reports on those same books.

Part 1: how a draw is computed

An owner can't simply withdraw all the cash their properties collected. Some of it is owed elsewhere — tenant deposits you're holding, bills not yet paid — and some is deliberately kept in reserve. The draw works out what's genuinely free to pay out, and it does so from the beginning of the owner's records up to the draw date — not just for the current month. Three ingredients go into it:

From those three, REDA runs a short chain of subtractions:

Here is that chain traced end to end for one owner. The figures come from the landlord's ledger in REDA Financials — how they accrue is accounting territory, covered in the REDA Financials help center; the draw simply reads them and does the subtraction.

The rule that a draw is only booked when the amount is positive is deliberate: it stops the run from ever paying an owner money that isn't there. An owner whose reserve exceeds their available balance simply isn't drawn that period.

Splitting the draw across owners

Many properties are owned by more than one party. When they are, REDA splits the draw between the co-owners by their ownership percentages, using the ownership records that are in effect on the draw date. Each owner is paid their share as a separate document, so everyone has their own clean record of what they received.

Ownership shares are captured on Account Ownership records, each with a Parent Account (the landlord), an Owner Account (the co-owner), an Ownership Percentage, and Ownership Start Date / Ownership End Date so the split can change over time. The draw uses whichever shares are effective on the draw date.

What a draw run creates

A run is more than a single number — it records the whole calculation and then books the payout as real accounting documents, so there's an audit trail from the draw figure down to the ledger.

Every draw line records the exact numbers behind the payout:

The Owner Draw Product the payout is built from lives on each Entity and is set when you activate the account — which is why that default must be in place before you run (see Activating a Client Account as a Financial Entity). When the run completes, each owner's account is stamped with its Last Owner Draw Date, so you can see at a glance who has been paid for the period.

Running a draw, step by step

A run only works for landlords that are set up for it. Confirm the prerequisites, then run:

A landlord you selected can still be left out of the run, and the preview says why. The usual reasons are that the account isn't marked an Active PM Client, that its entity has no Owner Draw Product set, or that there's simply nothing to pay — the available balance is zero, or the escrow reserve is as large as it (both land as a draw amount of zero or below, so nothing is booked). Each reason points at one setup field or at a balance that genuinely leaves nothing to draw; fix the first, and re-run for the second once more rent has settled.

Part 2: how a statement is computed

The statement is the owner-facing narrative of the same ledger: what came in, what went out, what was paid to the owner, and where the balance stands. REDA builds it from the accounting transactions recorded against a portfolio — a grouping of an owner's properties and accounts — for a single month, and renders it as a PDF. Four figures make up the statement, and they combine into a closing balance.

The closing figure is a single subtraction chain:

Traced for one owner account over the month of June:

Each owner's share

When a portfolio's owner account is shared, the statement doesn't just show the whole picture — it also apportions the income and expenses to each owner by how much of the period they owned and at what percentage. This matters when ownership changes partway through a month or when several parties hold different stakes.

The share is a factor built from two things: the fraction of the month the owner held the stake, and their ownership percentage.

Had that owner held the stake for only half the month, the days-owned fraction would fall to 15 ÷ 30 = 0.5, halving the factor to 0.20 and their net accordingly. The proration always uses whole, inclusive days, so a stake held from the 1st to the last day of the month counts as the full period.

How statements are sent

Statements go out automatically, one portfolio at a time, on a day you choose. The mechanism is simple: each day, REDA looks for portfolios whose Statement Send Day matches today's date, and for each match it builds and sends that portfolio's statement for the whole previous calendar month.

The statement's look — logo, colors, fonts, page size — comes from your Entity's branding and its statement template in REDA Financials, not from this screen. If you want to change how the PDF looks, that's configured on the accounting side; see the REDA Financials help center.

Worked example: Continental Holdings & Meridian

Your company, Meridian Properties, manages for the owner Continental Holdings, whose properties sit in the Meridian Core Portfolio (Harbour Tower and Meridian Court). Here are both flows for the June close, end to end.

The draw. On the draw date, Continental Holdings' property-management balances read an asset balance of 18,000.00 and a liability balance of 5,000.00, and its account carries a Cumulative Escrow Amount of 2,000.00:

The run books two Posted Expense Purchase Invoices on Continental Holdings' Entity — 6,600.00 to the main owner and 4,400.00 to the co-owner, adding back to 11,000.00 — each built from the Owner Draw Product, and stamps the account's Last Owner Draw Date.

The statement. The Meridian Core Portfolio's Statement Send Day is the 5th, so on July 5 REDA builds and emails Continental Holdings its June statement. The month nets out to:

If Continental Holdings' account is shared and a co-owner holds 40% across the full month, that owner's slice of the statement reads an income share of 3,600.00 and an expense share of 1,400.00, for a net of 2,200.00. The portfolio's Last Statement Sent On reads July 5, and the PDF is attached to the portfolio for anyone to re-open.

A completed Owner Equity Draw, OED-00434. The highlights read Status Completed and Total Amount $3,312.00; the Results section confirms Total Lines 1, Succeeded 1, Failed 0. The per-owner working figures — asset balance, liability balance, available-to-owner and escrow reserve — sit on each row of the Draw Lines tab, and the resulting payout invoice is linked from the Purchase Invoices tab.

The payout the draw produced — a Posted Expense Purchase Invoice with the owner, Continental Holdings, as Vendor and Total $3,312.00. The Invoice Summary panel carries the green POSTED badge and Balance Due $0.00, and its Description reads "Owner Equity Draw | Continental Holdings (100.00%)."

The Meridian Core Portfolio record. Its highlights show Properties #4, Primary Contact Aisha Rahman and Is Portfolio Active ticked, with a Generate Statement action in the header. The Files (1) panel on the right holds the rendered Portfolio Statement — Meridian Core Portfolio (Jul 1, 2026) PDF, attached for anyone to re-open. (The statement scheduling fields — Send Day, Last Statement Sent On — sit on the Details tab.)

The first page of the rendered statement PDF for Continental Holdings, period 01 Jul – 31 Oct 2026. The summary band ties out end to end: Previous Balance 0.00, Income 3,600.00, Expenses 288.00, Disbursements 3,312.00, Ending Balance 0.00 — itemised below into the three rent lines, the management-fee expense, and the owner-equity-draw disbursement.

Reference tables

Where each setting and stamp lives. These are the fields you configure and read for both flows:

Prerequisites for both flows. A draw or a statement only works when its setup is complete:

Where to go next

1. Management Fee Automation — fees reduce what an owner can draw, so run these before a draw.
2. Activating a Client Account as a Financial Entity — where the Owner Draw Product and Default Bank Account are set.
3. Bank EFT / NACHA Processing — paying a draw electronically.
4. Scheduling Background Jobs — turning on the statement email job.
5. Property Dimensions in Financial Reports — what keeps statement figures attributed correctly.
6. How REDA Works with REDA Financials — the whole seam these flows sit inside.

Frequently asked questions