The Sale Stages Reference

This is the look-up reference for the Property Sale stage ladder: the eight stages in order, what each one means, which stages REDA treats internally as active or won, and which gates block a stage change until a required field is filled. It's the companion to Selling a Property — that article walks a sale through the pipeline; this one lets you look up any stage without re-reading the whole journey.

The stage ladder

A Property Sale deal moves through eight stages, in this order:

Property Selection → Binder → Contract Out → Under Contract → Funded → Clear to Close → Closed Won (or Closed Lost)

A new sale opens at Property Selection — REDA sets that automatically when you convert a Property Sale inquiry. Note the order in the middle: Funded comes before Clear to Close. A sale is fully funded first, then cleared to close.

System states: active and won

Behind the stages, REDA tracks internal states that you don't set — they follow from the stage — but that are worth understanding because they drive real behavior:

• Active — the deal is in progress. Active is what triggers generation of the buyer's payment schedule (when the property carries a sale payment plan). Stages: Under Contract, Funded, Clear to Close, Closed Won.
• Won — REDA starts treating the sale as won. This is what drives the commission flag and the reopen guard. Stages: Funded and Closed Won.

Stage gates

A gate is a validation check that blocks a stage change until a required field is filled. These are the gates on the sale pipeline, with the exact message REDA shows:

How stages get set

Some stages you set by hand; the middle two are normally driven for you:

• The middle of the pipeline — Contract Out and Under Contract — is normally driven by the Sales Agreement ticket, not by hand-editing the stage. Setting the ticket to Contract Sent moves the deal to Contract Out; Contract Signed or Closed moves it to Under Contract and stamps the Under Contract Date. See The Sales Agreement Ticket.
• Binder, Funded, Clear to Close, and Closed Won / Closed Lost are typically advanced by the agent on the deal, subject to the gates above.

Full stage reference

One row per stage: what it means, its internal states, what REDA does at or after it, and the gate to enter it.

Closing out: won versus lost

The ladder ends two ways, and they behave very differently:

• Closed Won is the positive close. Reaching it transfers ownership of the property to the buyer, writes an ownership-trail entry, and flags the deal for commission — the details are in Selling a Property. Because that ownership change is real, the stage is protected afterward: you can't move the deal back down the ladder until you first revert the ownership on the property. That's what the reopen guard in the table above enforces.
• Closed Lost is the negative close — the deal ended without a sale. Nothing transfers: the property stays with its current owner, and the deal simply becomes inactive. There's no reopen guard, because no ownership change was made to protect.

Only Closed Won counts as won. A deal that reached Closed Lost was never treated as won at any point — so it never generated a commission and never triggered an ownership change.

A Property Sale deal record — the highlights header carries the Stage field, shown here at the first stage, Property Selection. Advancing the deal moves it along the eight-stage sequence described above.

Worked example: Harbour Villa 7 by stage

Meridian's sale of Harbour Villa 7 to David Okafor, one line per stage:

• Property Selection — deal opens on conversion.
• Binder — Binder = Yes, 50,000.00 recorded.
• Contract Out — Sales Agreement ticket set to Contract Sent.
• Under Contract — ticket signed; Sale / Purchase Price 1,000,000.00 and Under Contract Date entered first, or the two gates block.
• Funded — buyer's funds received; the deal now counts as won.
• Clear to Close — title clear.
• Closed Won — sale closed; ownership transfers.

The full what-to-click walkthrough lives in Selling a Property.

Where to go next

1. Selling a Property — the how-to walkthrough this reference supports.
2. The Sales Agreement Ticket — what drives Contract Out and Under Contract.
3. Property Sales in REDA — the section map.

Frequently asked questions