The Lease Stages Reference

A lease in REDA lives its whole life on a fixed ladder of Stages, shown as a Path across the top of the record. Read the Stage and you know exactly where the lease is: is it still an application, is it approved, is it billing, has it ended? This is the reference companion to the leasing how-to articles — it lists and defines every stage in its exact order, tells you which ones REDA treats as active, won, billable, and closed, and shows which stages you drive by hand versus which ones the automation writes for you. Keep it open when you need to look a stage up; the click-by-click walkthroughs live in the lifecycle articles it points to. No prior REDA experience is assumed.

The stage ladder

A lease is a record on the Opportunities tab — REDA's single "deal" hub — and the leasing face of that record advances through exactly twelve stages, in this order:

Application - New → Application - Completed → Application - Approved → Application - Denied → Application - Cancelled → Agreement - In Process → Occupied - Pending Move In → Occupied - No Notice → Occupied - Notice (Move Out) → Occupied - Notice (Termination) → Occupied - Notice (Eviction) → Expired

A healthy lease doesn't touch all twelve — it runs down the spine (New → Completed → Approved → Agreement → Pending Move In → No Notice) and then leaves through one of the notice stages to Expired. The Application - Denied and Application - Cancelled stages are the two early exits: a lease that never becomes a tenancy leaves the ladder there.

What each stage means

One line per stage, in order:

System states: active, won, billable, closed

Behind the visible stage, REDA keeps four internal states in step with it. You never set these — REDA recomputes them on every save — but knowing which stage flips which one explains most of what the rest of REDA does with a lease.

Notice that "won" and "billable" are not the same thing. A lease at Expired is still won — it was a real tenancy and reports it as such — but it is no longer billable, because billing shut off when it expired. And a lease at Application - Approved is active but not yet won or billable: it's a live piece of work that hasn't become an occupancy.

Who moves each stage

The single most important thing to understand about the ladder is that you drive only the top of it. The rest is written for you.

The application branch

The first three stages are the application, and REDA gates each move so a lease can't skip a step:

The full walkthrough of these three stages, including the Lease Agreement ticket that appears at approval, is in From Application to Move-In.

The occupancy branch

From approval onward, the tickets take over. There is one gate you should know about here: to enter Occupied - Pending Move In (or any notice stage), the lease must have a Lease Start Date. If it's blank, REDA stops you with: "You must provide the value of Lease Start Date prior updating the stage."

Worked example: Aisha's lease, stage by stage

Here is Aisha Rahman's 12-month lease on Meridian Court #101 — 1,200.00 per month, in a building owned by Continental Holdings — traced down the ladder, one line per stage:

The click-by-click versions of these transitions are in From Application to Move-In and Notice, Move-Out & Lease End.

The Path on a lease record lays out the full leasing stage ladder end to end — from Application through the Occupied stages to Expired. This lease has advanced to Occupied - No Notice, so the earlier chips are completed and the current stage is highlighted.

Once the lease reaches an Occupied stage, billing is live: the Details tab's Accounting section carries the resolved Current Rent Charge and the running balances (Total Outstanding and Net Invoice(s) Balance both 350.00 here), so invoices generate against the lease.

Full stage reference

One row per stage: its meaning, whether it counts as active, won, billable, and closed, who moves it, and what REDA does as the lease lands there.

Where to go next

1. From Application to Move-In — the walkthrough that drives the early stages.
2. Managing an Active Lease — what to do at each occupied stage.
3. Renewing a Lease — the cycle that keeps a lease at Occupied - No Notice.
4. Notice, Move-Out & Lease End — the notice stages through to Expired.
5. The Lease Record — the stage-derived flags and the record anatomy.
6. Understanding Tickets — the automation that writes the occupancy stages.

Frequently asked questions